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Grants/Bengali Wikipedia 10th anniversary

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Open submission
This is an open submission to the Microgrants Program. This grant was submitted by an group, organization, or individual.

Wikimedia India EC, Staff and community are reviewing this submission, and you may read their comments on the discussion page.


Grant contact name
Kalyan Sarkar
Grant contact username or email
kalyan@wikipedia.in
Grant contact title (position)
Chair
Project lead name
Kalyan Sarkar
Project lead username or email
kalyan@wikipedia.in
Project lead title (position), if any
Chair
Full project name
Bengali Wikipedia 10th anniversary
Amount requested (in INR)
Rs 3,00,000
Provisional target start date
12 December 2014
Provisional completion date
13 December 2014

Budget breakdown

Project budget table
  • Assumed Exchange Rate for conversion of any sums provided by WMF: 1 US$ = 62 INR (As on 12/10/2014)
  • Assumed 500 perticipants (will give scholarship to 45 Wikimedians from Indic language community and 5 from Bangladesh)

Expected resources

Code No. Item Nos INR US$ %age Notes
WMF 1 WMF 382,100.00 6162.90 32.46%
CIS 2 CIS - A2K Program 300,000.00 4838.71 25.49%
WMIN 3 Wikimedia India 300,000.00 4838.71 25.49%
LS 4 Local Sponsors
REG 5 Registration 350 175,000.00 2822.58 14.87% 350prsn @ Rs 500
REG 6 Student Registration 100 20,000.00 322.58 1.70% 100prsn @ Rs 200
Total 1,177,100.00 18,985.48 100 %

Summery of Expences

Code No. Item Nos INR US$ %age Notes
PCE 1 Pre-Conference expenses 17,000.00 274.19 1.44%
EFM 2 Conference infrastructure 125,250.00 2020.16 10.64%
SPI 3 SWAG, publicity material & information dispesral 358,850.00 5787.90 30.49%
PRZ 5 Bangla Wikipedia Photography Contest 55,000.00 887.11 4.93%
FAT 6 Food, Accommodation & conveyance 618,000.00 9967.74 52.50%
Total 1,174,100.00 18,937.10

Estimated expenses

Food, Accommodation and Local Transport

Code No. Item Quantity INR US$ Rate Notes
FAT 2 Local transport 10 10,000.00 161.29 1000
FAT 1 Morning Tea 1000 10,000.00 161.29 10 ( 2 days,500person@ Rs 10)
FAT 3 Forenoon refreshments with snaks 1000 30,000.00 483.87 30 ( 2days,500person@ Rs30)
FAT 4 Lunch 1000 150,000.00 2419.35 150 ( 2days,500person@ Rs 150)
FAT 5 Afternoon High Tea 1000 30,000.00 483.87 50 ( 2days,500person@ Rs 50)
FAT 6 Evening Refreshments 1000 40,000.00 645.16 40 ( 2days,500person@ Rs 40)
FAT 8 Accommodation 140 168,000.00 2709.68 1200 ( 2days,70person@ Rs 1200 twin share)
FAT 9 Transport for Scholarship grantee 50 100,000.00 1612.90 2000 From each language commonunity we will invite 5 each Scholarship to other Indic language community members for economy 3rd AC train ticket.
FAT 10 Transport Scholarship grantee 5 60,000.00 967.74 12000 Invite 5 flexible most active user/admin contibutor by flight from Bangladesh
FAT 11 Local Transport & TA for guests 10 20,000.00 322.58 2000
Total 618,000.00 9,967.74

SWAGs, Publicity and Information Dispersal

Code No. Item Quantity INR US$ Rate Notes
SPI 1 WikiHandbook 1000 60,000.00 967.74 60
SPI 3 Wiki T-Shirts 500 150,000.00 2419.35 300
SPI 4 WikiPen 1000 10,000.00 161.29 10
SPI 5 Wiki keychains 250 7,500.00 120.97 30
SPI 6 Wiki School Bags 100 30,000.00 483.87 300
SPI 7 Wiki Stickers 1000 2,000.00 32.26 2
SPI 8 Brochures 500 2,500.00 40.32 5
SPI 9 Notice 1000 10,000.00 161.29 10
SPI 10 Poster 1000 60,000.00 967.74 60
SPI 11 Print-outs & Photocopies 1000 4,000.00 64.52 4
SPI 12 Badges Type 1 (Committee) 25 750.00 12.10 30
SPI 13 Badges Type 2 (Guest) 25 750.00 12.10 30
SPI 14 Badges Type 3 (Volunteer) 35 1,050.00 16.94 30
SPI 15 Badges Type 4 (Participant) 420 8,400.00 135.48 20
SPI 16 Registration Desk printing 500 2,000.00 32.26 4
SPI 18 General Mementos 30 3,000.00 48.39 100
SPI 19 Certificates 150 1,500.00 24.19 10
SPI 20 Arch 2 400.00 6.45 200
SPI 21 Boards 5 5,000.00 80.65 200
Total 358,850.00 5,787.90
Bangla Wikipedia Photography Contest
Code No. Item Quantity INR US$ Rate Notes
PRZ 1 Prize-money (1st) 1 20,000.00 322.58 20,000.00
PRZ 2 Prize-money (2nd) 1 15,000.00 241.94 15,000.00
PRZ 3 Prize-money (3rd) 1 10,000.00 161.29 10,000.00
PRZ 4 Highly Commendable Awards 10 5,000.00 80.65 500.00
PRZ 5 Award for the judges 5 5,000.00 80.65 1,000.00
Total 55,000.00 887.11

Conference infrastructure Event facilities and management

Code No. Item Quantity INR US$ Rate Notes
EFM 1 Auditorium 2 20,000.00 322.58
EFM 2 Hall 2 8,000.00 129.03
EFM 3 PA system 3 24,000.00 387.10
EFM 4 Internet 2 10,000.00 161.29
EFM 5 Video streaming 2 4,000.00 64.52
EFM 6 Media Interface 2 5,000.00 80.65
EFM 7 Fire & safety 1 2,000.00 32.26
EFM 8 First Aid 1 2,000.00 32.26
EFM 9 Projector 3 4,500.00 72.58
EFM 10 Stationary 1 1,000.00 16.13
EFM 11 Labour 6 3,000.00 48.39
EFM 12 Decorations 1 5,000.00 80.65
EFM 13 Recording & Documentation 1 25,000.00 403.23
EFM 14 Police permissions & Security 1 4,000.00 64.52
EFM 15 Standby Generator 2 4,000.00 64.52
EFM 16 Phone charges 5 750.00 12.10
EFM 17 Postal 100 3,000.00 48.39
Total 125,250.00 1617

Pre-conference expenses

Code No. Item Quantity INR US$ Rate Notes
PCE 1 Committee meetings 4 5,000.00 80.65 19.77
PCE 2 Pre-conference outreach workshops 4 12,000.00 193.55 47.44
Total 17,000.00 274.1935484


Total cost of project
Rs 11,77,100.00 ($ 18,985.48)
Total amount requested from the Project and Event Grants program
  • WMF-3,82,100.00
  • CIS-A2K Program-3,00,000.00
  • Wikimedia India-3,00,000.00


Project scope

Project goal

To commemorate 10 years of Bengali Wikipedia and to strengthen Bengali Wikipedia community and its outreach efforts.

Non-financial requirements

  • Permission for use of Wikimedia India logo and brand in outreach efforts.

Fit to strategy

  • Participation and Community: This public celebration of the ten years of growth of Bengali Wikipedia will help us strengthen the community, review our progress and plan our future. The conference will help create a better environment for collaboration, particularly in resolving policy differences. This is very important considering the different cultural and historical backgrounds of Bengali speaking communities.
  • Increase Reach: The meetup will provide an excellent outreach opportunity to popularize Bengali Wikimedia projects through the mainstream media, social media and direct outreach. The meetup will attract the general public, the academia, Bengali enthusiasts, professionals, journalists and well-wishers, raising awareness and drawing a considerable number of active contributors to Bengali Wikipedia.
  • Quality Content: The editathon will help us improve the quality of the most important articles that should be present in Bengali Wikipedia.
  • Credibility: Putting faces to names behinds the Bengali Wiki projects will add to the credibility of Wikimedia projects. Conference will also provide many opportunities for general public, press and active contributors to ask questions and seek clarifications regarding the inner workings of Bengali Wikimedia projects.
  • Organizational Maturity and Effectiveness:The 10th anniversary celebration will be the first program organized by the community of such a callibre. Through the programs, the community will get an opportunity to effectively arrange and conduct different events. This will also result in the increase of local Wikimedia community and volunteers.

Other benefits

These celebrations will specifically benefit Bengali Wikipedia and all Bengali Wikimedia projects in general. The handbook will help attract contributors for all Bengali Wikimedia projects. The two day Wiki meetup will help exchange of ideas and know how between contributors active in different Bengali Wikimedia projects. The pictures captured during the conference trip will be uploaded to Wikimedia Commons that can be used by any Wikimedia project.

Measures of success

  • Number and quality of participants in the events.
  • Reflections and coverage of the event in mass media reports and other channels of outreach
  • Enhanced number of active users (both readers and editors)
  • More uploads and content addition to Wikimedia repositories
  • Reflections from the participants by way of blog posts and other social networks
  • Added participation in each succeeding events of tenth anniversary celebrations of Bangla Wikipedia.

Team members (optional)

  1. Bodhisattwa Mandal
  2. Kalyan Sarkar
  3. Biswarup Ganguly
  4. Rangan Datta
  5. Partha Sarathi Bannerjee
  6. Ayan Choudhury