National Museum GLAM Collaboration 2013-14

=GLAM Project at National Museum, New Delhi= This page may be used for organization-specific details and for the purpose of the Wikimedia India Chapter. For actual contributions to Wikipedia and Wikimedia Commons, please use the entry on the English language Wikipedia https://en.wikipedia.org/wiki/Wikipedia:GLAM/NM

Project:
Run a GLAM pilot covering about 100 to 200 selected artefacts at the National Museum, with a view of establishing the utility of such a program for Wikimedia as well as the National Museum.

GLAM:- Galleries, Libraries, Archives, and Museums Program of Wikimedia

National Museum: A museum that comes under the Ministry of Culture, Government of India, and is located in Janpath, New Delhi Please see the website of the Museum which gives some idea for ensuring that the GLAM project complements rather than substitutes.

Status:
We have a broad understand with the organization to run a GLAM pilot program at National Museum. A formal MoU has been sent to National Museum. This is based on the same lines of an earlier agreement with crafts museum.

A team of volunteers for training and guidance has been formed. Some volunteers have also signed up for undergoing training and participating in the program. Sowmyan 09:38, 11 December 2013 (IST)

The following members participated in a teleconference on Dec 14th 2013. ArunRam, Shyamal, Konarak, Pranav, Karthik, Sowmyan

Decisions:
 * 1) Sowmyan will reach Delhi on 29th Dec to check on logistics, and other arrangements at the venue reached
 * 2) Konarak will reach on 31st. Sowmyan and Konarak will go to National Museum to continue on ensuring arrangements are completed.
 * 3) There is s scheduled hangout from Sarah in USASowmyan 23:02, 29 December 2013 (IST)
 * 4) The start date for workshop/training will be 2nd Jan. Shyamal and ArunRam will reach on 2nd Jan morning. Arun Ram will reach on 1st Jan 2014 evening.
 * 5) The first phase of the program will be completed on 5th Jan 2013 evening. Shyamal and ArunRam may plan their return.
 * 6) For the benefit of the project members who wish to continue to contribute intensely for a few more days, a few people may stay back.  Sowmyan will stay back. Konarak may also stay back. Noopur being the Delhi based person may also be available.
 * 7) All members are requested to make their ticket booking. These will be reimbursed later. Sowmyan will initiate booking accommodation. This may be in Delhi University South Campus. - Accommodation arrangement initiated Sowmyan 22:43, 18 December 2013 (IST)
 * Sowmyan booked Arr at DEL 28 Dec 13; Dep fm DEL 8 Jan 2014
 * Konarak Arr 31 Dec 2013; Dep 8 Jan 2014
 * Shyamal Arr 2 Jan 2014; Dep 6 Jan 2014
 * ArunRam Arr 1 Jan 2014 evening; Dep 4th Jan 2014 evening


 * 1) Further planning will be on wiki. First day we may start with National Museum expressing their expectations, followed by a overview from us on GLAM, the spirit of Open, a justification on why we should go open, copy right, and such basic concepts. The senior personnel of national Museum may be attending the inaugural session and thus these topics will be important and relevant.
 * 2) Shyamal has posted the table of proposed subjects and who will deal with them. These may be short 1 or 2 hours talk sessions that may be followed by practicals every day. Members are requested to add their proposals in an appropriate sequence, and sign up for what they are keen / comfortable to contribute. On the chosen subject members may quickly prepare an outline first and share with others, before detailing out the presentations. This will help others to avoid repetition, and get clarity on what prerequisites may be covered when their turn to present comes up.
 * 3) We need to make National Museum feel a few quick wins to make sure their enthusiasm is high. The success at National Museum will open up the rest of the Museums in India for similar work. This is a very important initiative and we want to put our best foot forward.
 * 4) Pranav has invited a few people from WMUK and USA who have worked with British Museum and Smithsonian Museum to share their GLAM experiences on Google Hangout. These may be dispersed throughout the event at one session per day.
 * Request to Pranav - Can you check with Google India to see if they can help us with good google hangout sessions? Such a help may be useful if we can all get to view Andrew Gray's presentation on 23rd afternoon 3pm to 5 pm too.

Other suggestions from Shyamal as discussed on Dec 14, between Shyamal and Sowmyan
 * 1) We need to create an event page for the public to enable signing up. This should encourage them to add their prior experience with GLAM, editing, Museums. This is not such a page. Done - here
 * 2) Internet connectivity and computer infrastructure at the venue to be checked out for adequacy. If not adequate a 4 G wireless device may have to be hired.
 * Internet weak - WiFi device to be arranged Sowmyan 22:43, 18 December 2013 (IST)
 * Understand National Museum is planning to arrange wifi. Sowmyan 23:18, 24 December 2013 (IST)
 * National Museum Coordinator has confirmed wifi is being arranged Sowmyan 23:02, 29 December 2013 (IST)


 * 1) Volunteers need to have access to a computer / bring their laptops; The training room should have enough power sockets.
 * Clarification sought Sowmyan 22:43, 18 December 2013 (IST)
 * People who want to attend have been advised to bring laptops and data cards. This has become one of the eligibility criteria. Sowmyan 23:18, 24 December 2013 (IST)


 * 1) It would be important to have the Librarian of National Museum also participate in this project. His help and support may be critical to the program.
 * Communicated Sowmyan 22:43, 18 December 2013 (IST)


 * 1) Trainees may be asked to have their user names registered in advance to avoid too many new registrations being attempted from the same IP address, or cause delay in getting them registered with the help of an admin.
 * Communication sent Sowmyan 23:18, 24 December 2013 (IST)


 * 1) One of the presenter's laptop may be loaded with all the presentations, and used for continuity. If required we may have to hire a laptop.
 * 2) Mahesh Rangarajan of Nehru Museum may be invited
 * Invited Sowmyan 22:43, 18 December 2013 (IST)

Sowmyan 23:20, 24 December 2013 (IST)

Tentative Time Schedule
Duration of about 1 week between end Dec 2013 and early Jan 2014

Team:
We are looking for a team to run the initiative. Members should have a specific interest in the GLAM initiative. They need to be able to spend time for about 3 days to 1 week in Dec 2013 / Jan 2014 time frame for the initial program. There may be a need for a follow up program a month later. We are looking forward to replicating such projects with more such Museums / Institutions at other venues over the year. We look forward to those with a long term interest to commit participation by signing up for the event now. We are interested in making the most of this event. If you are good in some aspect, but can not spend all the time physically, you may still participate in whatever way you can contribute. You may help in planning, or prepare some training content. Indicate any limitations you may have after your name.

Sign up below
 * 1) TS-Sowmyan (on site) 17:49, 28 November 2013 (IST)
 * 2) I would love to help in the field of digitizing and photographing the artifacts, only January 2014 onward. --Rangilo Gujarati 19:30, 28 November 2013 (IST)
 * 3) kondi (on site)  18:29, 29 November 2013 (IST)
 * 4) Noopur (on site) Available during that time period for on-ground training in article writing + image uploading. Suggestion: this project be thoroughly documented to produce guidelines that others can use independently. Noopur28 15:13, 30 November 2013 (IST)
 * 5) Shyamal (on site)
 * 6) --Pranav 19:26, 3 December 2013 (IST)
 * 7) Arunram (on site)

Expenses reimbursement:
As per Wikimedia Guidelines we will not be able to compensate for volunteer time. But we will pay for the travel, accommodation, food, and conveyance expenses as per normal Chapter practice.

Scope of planning activity:

 * 1) Sign up a team of volunteers who can be the Faculty / Guides for the program. Agree on a team Leader
 * 2) Take stock of volunteer capability to contribute to this program
 * 3) Decide on the scope of the activity in terms of phases, duration in each phase, and content coverage in each phase; Change any thing that is already populated in this page as seed thoughts
 * 4) Identify sources for content and guidance in the GLAM modules of other Wikimedia chapters. Sign up international experts who can deliver talks / guide the team through skype / google hangout
 * 5) Exchange thoughts with National Museum and work out a consensus for schedule, duration etc.
 * 6) Sign up an agreement with the schedule / scope as mutually agreed upon
 * 7) Divide the preparatory work to be done among the Faculty / Guides teams
 * 8) Meet periodically on skype / google talk / IRC, and share ideas and suggestions through the discussion pages
 * 9) Create a brief note for circulation among volunteers of National Museum, students of Institute of Museology, and Delhi based Wikimedians
 * 10) Announce program and enlist participants

Target Participants

 * 1) Delhi based Wikimedians
 * 2) Students of the Institute of Museology
 * 3) Volunteers of National Museums

Scope of GLAM work

 * 1) Collect benchmark statistics for comparison a month after the GLAM event; View counts of existing pages in Wikimedia related to National Museum, and web views on National Museum website
 * 2) Introducing participants to Wikimedia, Creative Commons and GLAM
 * 3) Training on editing articles, adding media files, and generating QR codes
 * 4) Exercises in editing either in sand box, or through minor edits to existing articles of similar nature that are already available in Wikipedia
 * 5) Identification of artefacts to be covered in the pilot project
 * 6) Divide the target artefacts into 3 groups / batches; Start work on group / batch 1 of 3
 * 7) Overview on the selected artefacts by Museum staff
 * 8) Collection of meta data on the artefacts
 * 9) Release of meta data and images under CC BY SA license
 * 10) Creating new articles, article composition, adding references, images, etc
 * 11) Preparing and positioning QR codes next to the artefact
 * 12) Check for plagiarism, copyright violations etc
 * 13) Review and comments on articles by Museum staff
 * 14) Group discussion, review of lessons learnt, Q&A
 * 15) Start work on group / batch 2 of 3

By the end of 3 groups / batches, participants should have a reasonable level of familiarity for the process among all the trained members. If the time is inadequate, the third batch may be incomplete, and taken up during the follow up event to be held a month later.

Follow up program to be held a month later

 * 1) Check on how these articles have grown over the month
 * 2) Check the number of views generated by these new articles in Wikipedia
 * 3) Check on number of views generated through QR codes
 * 4) Check on the number of page views generated to National Museum website
 * 5) Check on number of views to National Museum website generated through Wikimedia pages
 * 6) Survey on continued editing by those trained
 * 7) Survey on experience and feelings of participants
 * 8) Check on continued activity of trainees after the program

Success measures
We are doing this as a new initiative. We do not have a baseline to compare the success. The meta success measure of this pilot will be in creating a baseline on the following measures: For a comprehensive list of possibilities see https://outreach.wikimedia.org/wiki/GLAM/Indicators_of_Success
 * 1) Tangible impact as evidenced through added articles count, media files, view count, and article quality rating
 * 2) Impact as seen through benchmark statistics
 * 3) Continued participation in contribution by participants
 * 4) Satisfaction expressed by the institution, and their readiness to engage with us again in expanding the number of artefacts covered
 * 5) Interest generated through this initiative in other institutions of similar nature
 * 6) Availability of participants of this event as GLAM volunteers to conduct similar programs elsewhere
 * 7) Availability of ready to use artefacts for training
 * 8) Availability of a case study for sharing with the global community
 * 9) Availability of lessons learnt for improved planning in future