Elections2014/IRClog 20Oct9PM

Hi Anivar! jayanta1, hai Pavithra,  sibi  techfiz  D  hi  hi anivar  Hello everyone, D B Srinivas Rao ( dbsr ) here Hi Saqib, Jayanta and Anivar Guest59655, please change your nick Can we start ?  We can wait couple of minutes to allow more to join in welcome Anup DBSini  Pavitra sibi  Nikhil  Saqib-PAKISTAN  Priyanka  techfiz  and ViswaPrabha DBSini, Ok  thanks anivar. but I am always here in channel so need no welcome ;) Saqib-PAKISTAN, fine :-)  Yohann Thomas present here? Saqib-PAKISTAN, this about WMIN Chapter Elections. details at http://wiki.wikimedia.in/Elections2014  yes i know Jayanta, Lets start by 9.15  Good evening everyone :) ViswaPrabha, Welcome  Hope we can start now .  ViswaPrabha,  Jayanta  : Hope we can start from EC. Then Elecom will take over  Yes, You are the one to decide, Anivar. The Elecom moderates this IRC session Welcome all for this Elecom's first IRC Session .  This IRC is for asking any doubts about  rules and procedures with Election Committee and Executive Committe me Pavithra, DBSini  are part of Elecom  and Jayanta  and ViswaPrabha  represents WMI EC  WMIN* Hope you all gone through http://wiki.wikimedia.in/Elections2014 page  Nikhil too is part of EC as well :) and sub pages Nikhil, welcome.  Hi Anivar  got disconnected due to slow internet Please go through wiki.wikimedia.in/Elections2014 and wiki.wikimedia.in/Elections2014/Nominations pages if you havnt already. Pavithra, DBSini do you have anything to add ?  Waiting for questions ... DBSini, Lets pass the Floor for EC  Jayanta, ViswaPrabha  Nikhil  please share your points  There are many open positions. Request interested candidates to nominate themselves.  Yes. Request EC to add  New candidate Yohann Thomas and Dr. Ekbal Bappukunju are not present here probably ! Jayanta, This session is for potential candidates and members to clarify on rules and procedures  our vacancy 6 six, but candidate as of now 3!:-( Next IRC on 5th November is the opportunity for candidates to address the voters and their questions <ViswaPrabha> Nikhil apparently has put up a candidatue, but not to be seen in the list. <Nikhil> probably because the nominations ahave not ended yet thats why there is less interest in the IRC <Nikhil> that was because i got disconnected Vishwa sir Nikhil,  are you filing a nomination?  . Asking because  I have seen a partially filed page http://wiki.wikimedia.in/Elections2014/Nominations/NikhilKawale <ViswaPrabha> Anivar may please check if the template is autolinking. If not, we will have to do it manually every time. <Nikhil> filling :) ViswaPrabha, template is not autolinking. But we can check it via http://wiki.wikimedia.in/Category:Elections2014 <ViswaPrabha> :) Congrats Nikhil! :) <Nikhil> :) Good we need atleast 6 nominations . More the merrier <ViswaPrabha> As for me, some have already nominated and seconded. So I suppose I will stand too :) So anyway the floor is open. We are waiting for questions. <ViswaPrabha> What if there are just 6 or lesser number of candidates? What shall be the scenario then? ( Of course, I hope such unfortunate situation wouldn't happen). <Saqib-PAKISTAN> i've a questions. karthik is running again for next elections? ViswaPrabha, I think we have to look at  bylaw and Election rules. I dont have much idea. I hope we will have more candidates. The tendency seen in previous years is more nominations in last 2 days Saqib-PAKISTAN, we dont have a clue. One member need to propose him and another one need to second for each candidate <ViswaPrabha> Thanks Anivar. I indeed hope there will be many more putting up the nominations. We may also need to further publicize the election and Nomination news. <Saqib-PAKISTAN> ok <Abhi__> Hello <Nikhil> hello Abhi__ ViswaPrabha, Elecom asked chapter staff to popularise  through social media. Also we requested for mailing all members in your member database, because many members are not part of wmin-members list (it is an opt-in list) <Abhi__> Did I miss anything? Abhi__, welcome. Please go through http://wiki.wikimedia.in/Elections2014 and if you have any questions feel free to ask justme, welcome <Abhi__> There was problem with postal delivery last time and many people missed opportunity to vote. <Abhi__> Kindly consider this, and hope so everyone will get fair chance to caste their vote :) Abhi__, we have given more time this time for postal process <Abhi__> Good to know that :) Please check timeline 24 Oct: Final date for nominations (closes at 11.59 PM IST) 25 Oct: Verification and approval of candidates. 29 Oct: Final date for withdrawal 01 Nov: Declaration of final list of candidates 03 Nov: EleCom sends out ballot papers 05 Nov: 9.00PM - 10.30 PM: Second IRC [This is basically for candidates to address the voters and their questions] 23 Nov: Sunday: Elections and AGM <Abhi__> Is it mandatory to have proposer/seconder? Abhi__, <Nikhil> regarding sending mails to every member <ViswaPrabha> Yes, The EC and Elecom together have spent quite some efforts to ensure that there is enough time for sending and receiving the postal ballots. <Nikhil> there was some issue with non gmail users not getting mails and updates Abhi__, the election process is guided through http://wiki.wikimedia.in/File:WMINElectionAndAppointmentRules.pdf. And it is mandatory to have a proposer and seconder as per that <DBSini> Candidate can niominate themselves. Have to be seconded by another member <Abhi__> Do we have any institutional members? <ViswaPrabha> No <Abhi__> What is nomination limit? (Per member) Abhi__, No such limits as per rules <Abhi__> i.e One member can propose / nominate / second more than one candidate? Anyway we have 6 vacancies Abhi__, yes <ViswaPrabha> I think it should be possible. We even had instances before, where candidates themselves have nominated other candidates. <Priyanka> Is there any provision to vote online? <ViswaPrabha> That's because, the WMIN board elections are not truly a contest (where candidates win or lose). It's Selection of the most voted 6 candidates (6 in this case) from the pool. <Abhi__> what happens to remaining candidates? <ViswaPrabha> Sorrily, not yet, Priyanka. :( Our need to comply with the government rules make it difficult to have electronic voting :( <ViswaPrabha> what happens to remaining candidates? They simply do not get elected. I wouldn't even call it losing :) <DBSini> Candidates who are not selected continue as members. They can contribute to other roles in WMIN <Abhi__> :) <ViswaPrabha> Yes. <ViswaPrabha> In fact, the current EC has attempted to keep a priority to choose such candidates, when we were requiring to co-opt new members. <ViswaPrabha> new Board* members <Abhi__> How many members are eligible to vote? Number please? <ViswaPrabha> The list is published open. <Abhi__> Number please? <ViswaPrabha> It should be around 120 or so. <Abhi__> Thanks. Abhi__, http://wiki.wikimedia.in/Elections2014/Eligible_Voters_List <ViswaPrabha> Let me count if up from that list :). In any case, Anivar, Pavithra and DBS won't be voting. <DBSini> ALl the listed members except current Elecom <ViswaPrabha> (As they are part of the EleCom) Elecom also using this opportunity to thank EC for publishing members list in the spirit of transparency  as per our request  This is the WMIN election with a published Electoral Role  Online Published **  Earlier it was only available in WMIN office premises  Any more questions ? We have announced time till 10: 30  <ViswaPrabha> ping <ViswaPrabha> I suppose, we can also continue a FAQ on the Election pages on the Wiki itself? Welcome CutestPenguin <CutestPenguin> anivar : o/ <Abhi__> We have lot of time <Saqib-PAKISTAN> CutestPenguin :D lol ViswaPrabha,  yes . Election Talk page can be used .  Frequent Questions can be converted to an FAQ later <ViswaPrabha> Cute name, really! :) <ViswaPrabha> That's nice, Anivar <CutestPenguin> ViswaPrabha : Thanks ;) Welcom Odisha1  Welcome * <Odisha1> hi anivar CutestPenguin,  Odisha1  please go through http://wiki.wikimedia.in/Elections2014 and feel free to ask any questions about elections <Abhi__> I saw link to google group on page, but group is closed. <CutestPenguin> Isn't there https protocol ? Abhi__,  If you are a member and not part of the wmin-members list write to membership@wikimedia.in to include you in list <Abhi__> Thanks. Abhi__, AFAIK all members will be invited once  when you are joining . It is an opt-in list <ViswaPrabha> If this is Abhishek Suryavanshi, your new membership is just being processed. <ViswaPrabha> As soon as it is effective, you will be invited to the group. <ViswaPrabha> In any case, the group is only meant for its mailing list. And that mailing list itself will soon be opened up as a closed mail list on wikilists. <ViswaPrabha> Unfortunately, many members are still not joining the Google Group for one or other reasons. And some have joined but have set their mail delivery option to [No mails] (which is equvalent to be a non-member]. :( ViswaPrabha, thats why Elecom requested to send a mailer to all member's in WMIN database through direct emails. We need to do it without further delay <ViswaPrabha> Jayanta, let's work on this ASAP <Jayanta> yap! ViswaPrabha, I think sowmyan was using a mailchimp instance to update on membership status. Same will make sure that it will be properly delivered to inboxes <Priyanka> there should be another option apart from google groups... <Priyanka> for those who are non gmail users it is tedious to go thrgh process of joining google group <ViswaPrabha> Agreed 100% Priyanka <Jayanta> agreed too! <Jayanta> actualy we are planning to shift to mailman <ViswaPrabha> We are working out to see what best options can be done. However, there have been a few technical issues (which we are sorting out now) Priyanka, ViswaPrabha  Jayanta  I believe WMIN must go away from third party non free solutions in long run and use FOSS based solutions instead. ViswaPrabha, Jayanta  Priyanka  anyway do it after election. :-) <Jayanta> actualy we are planning to shift  to mailman +1 <ViswaPrabha> Oh you know it :) We don't want to break anything before it's fixed. :) 15 minutes more to go  if anyone is joining <ViswaPrabha> We already have made up a Mailman list. Just need to populate and configure it. But then, even that may not be sufficient for some time, as many members do not even subscribe / maintain with mail lists Pavithra, DBSini,  anything to add <Pavithra> no. so far. so good ViswaPrabha,  A good way is keep 2 list . One for announcement (low volume) and other for member discussions <DBSini> Nothing to add from my side. Let us doa quick poll for any last questions <ViswaPrabha> We might also try to send the Election info via SMS to the registered mobile phones. (In one or two days, hopefully) ViswaPrabha,  that will be very good . Thanks for that <Priyanka> yes, agreed,,, indeed :) <ViswaPrabha> Welcome. (And hope we can do it ASAP0 ViswaPrabha, do it before Diwali else it will be not noticed in greetings and Spam :-) <ViswaPrabha> Oh, do they still send Greetings via SMS! ? :) ViswaPrabha, 50% of india is still on feature phones .  And most spam will be from retailers with offers :-) <CutestPenguin> Like emails :p <ViswaPrabha> :P <CutestPenguin> I am sick of spam mails that come with fake unsb. links <ViswaPrabha> Oh how sad a cute penguin get sick! achhooo poor thing!. :( If we dont have any more questions, lets wind-up this session . Final call for questions/clarifications . we have 6 more minutes :-) <Priyanka> one query to go.. sometimes there occurs situation of change of address.. In that case, can ppl keep track and update their membership details? <ViswaPrabha> Very nice question, Priyanka. Exactly one that we are presently working on. Priyanka, As per Sowmyan explained all members have received a mail in July with your membership no and address details as per database. <ViswaPrabha> As of now, the choices are limited. You could send a mail to the Chapter so we can update the data. But we are trying to make it accessible directly with a log-in database system so your updates will be in realtime. If your address is not correct please check that mail and respond with correct address <ViswaPrabha> However, please be patient. This will also take some time. We are trying not to make any drastic changes before the elections are over, so that servers don't interrupt / disturb the election process. <Priyanka> Surely.. <ViswaPrabha> Until then, you can inform the EC /Elecom of any changes in your postal addres from your registered E-Mail. ViswaPrabha, I hope membership@wikipedia.in is the place to write for corrections. <ViswaPrabha> yes indeed. Please use that ID Elecom cant take the burden of processing database. Chapter staff's will do that if you wrote to that ID <ViswaPrabha> But the source E-Mail ID is also important. If you have changed that ID, please also elaborate on that. Can we close now ? DBSini Pavithra Jayanta  ? <ViswaPrabha> From my side, done Abhi__, Abhi__  CutestPenguin  justme   Odisha1  Priyanka  Saqib-PAKISTAN  techfiz  Thanks for Joining And Nikhil too <Saqib-PAKISTAN> bye <DBSini> OK to close. Any further queries can be putup on the Elections page <DBSini> Thanks everyone We will put up IRC logs in wiki. Good night all <ViswaPrabha> Thanks Elecom (Anivar, Pavithra and DB Srinivasa Rao) both as EC member as well as a prospective candidate. <Jayanta> Thank everyone for joining
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