Grants/Wiki Academy at IIT Kharagpur/Report

Activities
Springfest Association, IIT Kharagpur and the Wikimedia India Chapter jointly organized a Wiki Academy during the Springfest 2013 at IIT Kharagpur on 26 January 2013. The Wiki Academy was held at the S.N. Bose Auditorium from 2 pm to 5 pm. The event was chaired and co-ordinated by myself. After a brief introduction to Wikipedia by myself, Partha Sarathi Banerjee spoke about the state of other Wikimedia projects. Jayanta Nath spoke about the state of Bengali Wikipedia. Rangan Datta demonstrated the hands on session, by entirely developing an article from scratch. Sucheta Ghosal spoke about the MediaWiki software and how to contribute into it. After the event, certificates were distributed to the attendees. Additionally, a photo contest based on the theme Wiki Loves Food was also organized.

Measures of Success

 * The Wiki Academy was attended by 65 students, mostly from IIT Kharagpur, KIIT Bhubaneshwar, BIT Sindri, BCET Durgapur and many other colleges. This exceeded the our initial expectation of around 20-30 students.
 * There were only 15 entries in the photo contest. Unfortunately, all the entries were invalid, either due to copyright or watermark. We considered the extension of the contest for another two weeks, but eventually it didn't happen.

Lessons learnt
The photo contest was organized without proper planning. The fact that a Wikimedia Commons photo contest is fundamentally different from any other photo contest perhaps was not conveyed properly to the contestants. This gap led to submission of copyrighted images. Further, the period of the contest itself was too short, which led to very small number of entries.

List of participants
The Springfest volunteers noted down the names, colleges and mobile nos. of the participants. Neither their email IDs nor Wikimedia User IDs were recorded. However, many people signed up for the event. The email IDs nor Wikimedia User IDs of the persons who signed up and actually participated in the event shall be available though.

Nevertheless, the list of participants are given below.

Expenses
The requested grant was for INR 5,000. The total expenses were INR 3,507. The bills have been submitted and the claim has been reimbursed. The details of the expenses are given below.