User:AbhiSuryawanshi/Wiki Conference India 2012 Bids/Pune

Pune,is the eighth largest metropolis in India, the second largest in the state of Maharashtra after Mumbai, and the largest city in the Western Ghats. Once the centre of power of the Maratha Empire, it is situated 560 metres above sea level on the Deccan plateau at the confluence of the Mula and Mutha rivers.

City details

 * Country: India
 * City proposed: WCI 2012/Bids/Pune
 * Proposed dates (e.g., Friday to Sunday, with possibility of arriving on the Thursday night and leaving on Monday morning):
 * Contact person(s): Abhishek Suryawanshi

Conference venue

 * brief description of venue (room sizes, number of rooms etc.)
 * Main hall: 1,000 Sitting Capacity
 * Seminar rooms: 500 Seating Capacity (2 Seminar Rooms)
 * Lounge facilities: 100 People Leisure Area.
 * Other rooms (organisation, staff, speakers, interviews/press, storage): 3 Rooms (One for Press, One for Storage and One for Staff)


 * Socializing areas (Garden, lounge etc.), their capacity and the hours at which they are opened/closed: 250 Capacity Open all Day.
 * Contacts with conference venue (emails, price quotes etc.)


 * Technical facilities
 * Existing technical installations : Free Wifi
 * (on site Audio-visual...) : Inbuilt Projector and Sound System in all Halls
 * Wireless Network implementation : In-built, plus we need to have alternate Wi-fi System.

Accommodation

 * Location of main accommodation facilities
 * (where can the attendees be hosted. On site, off site, how far from conference venue? For attendees? For VIPs?)


 * Room details and price range
 * (What's the accommodation like? Dorms, B&B, Hotel? Singles, doubles? How much does it cost per person and per day?)


 * Catering (one meal a day, breakfast is a plus)
 * (Where do we eat, how much it costs)


 * Contacts with accommodation partner(s)
 * (Have you contacted the proposed locations, exchange of emails, price quotes etc.)

Party opportunities
WCI traditionally hosts two parties, one for attendees (capacity of 250-350) and one for sponsors and VIPs (capacity 40-60).
 * Attendees party(ies) propositions
 * (location, how to get there, what's cool and relaxed about it)


 * Sponsor party(ies) proposition
 * (location, how to get there, what's chic and high profile about it)

Travel and transportation

 * Estimation of travel costs from all major Cities in India:
 * Distance from international airport(s)and how do we get to the location:
 * Local transportation and local social opportunities
 * (WCI usually does not offer dinner. What are the surroundings of the location like? Lots of restaurants and places to hang out? What is the local transportation like?)


 * Tourism opportunities
 * (when people travel from far away, they like to come for more than just the conference. What are the tourism opportunities around the location?)

Local sponsorship opportunities
Possibility of local sponsorships
 * Contacts
 * (no name needed, just "company X, 4000 INR or will provide 300 beds)

Local team
(Who stands behind this bid, who will be able to help locally, names and what they can help with)

Miscellaneous
Anything you feel should be brought to the attention of the jury.

Self-evaluation

 * Weaknesses of the proposed location ...and how to overcome those weaknesses
 * 1) Weakness 1
 * Solution 1
 * 1) Weakness 2
 * Solution 2


 * Strengths of the proposed location
 * 1) Strength 1
 * 2) Strength 2