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Grants/Bengali Wikipedia 10th anniversary

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This Wikimedia India grant was funded in the fiscal year 2014-15. Project report is available.
Grant contact name
Kalyan Sarkar
Grant contact username or email
kalyan@wikipedia.in
Grant contact title (position)
Chair
Project lead name
Kalyan Sarkar
Project lead username or email
kalyan@wikipedia.in
Project lead title (position), if any
Chair
Full project name
Bengali Wikipedia 10th anniversary
Amount requested (in INR)
INR 300,000
Provisional target start date
14 November 2014
Provisional completion date
31 January 2015

Budget breakdown

Project budget table
  • Assumed Exchange Rate for conversion of any sums provided by WMF: 1 US$ = 62 INR (As on 12/10/2014)
  • Assumed 350 participants (will give scholarship to 30 Wikimedians from Indic language community and 15 from Bangladesh)

Expected resources

Code No. Item Quantity Rate (INR) Amount (INR) Amount (USD) % of Total Remarks
WMF 1 WMF 322,500 5,201.61 35.83%
CIS 2 CIS - A2K Program 150,000 2,419.35 16.67%
WMIN 3 Wikimedia India 300,000 4,838.71 33.33%
LS 4 Local Sponsors
REG 5 Registration 235 500 117,500 1,895.16 13.06% 235 persons @ Rs 500
REG 6 Student Registration 50 200 10,000 161.29 1.11% 50 persons @ Rs 200
Total 900,000 14,516.13 100 %


Summery of Expenses

Code No. Item Amount (INR) Amount (USD) % of Total Remarks
PCE 1 Pre-Conference Expenses 51,000 822.58 5.67
EFM 2 Conference Infrastructure 118,000 1,903.23 13.11
SPI 3 SWAG, publicity material & information dispersal 137,000 2,209.68 15.22
PRZ 4 Bangla Wikipedia Photography Contest 55,000 887.10 6.11
FAT 5 Food, accommodation & conveyance 539,000 8,693.55 59.89
Total 900,000 14,516.13 100.00

Estimated expenses

Food, Accommodation and Local Transport

Code No. Item Quantity Rate (INR) Amount (INR) Amount (USD) Remarks
FAT 1 Local transport 10 1,000 10,000 161.29
FAT 2 Morning Tea 750 10 7,500 120.97 2 days, 350 persons @ INR10
FAT 3 Forenoon refreshments with snacks 750 30 22,500 362.90 2 days, 350 persons @ INR30
FAT 4 Lunch 750 150 112,500 1,814.52 2 days, 350 persons @ INR150
FAT 5 Afternoon High Tea 750 50 22,500 362.90 2 days, 350 persons @ INR50
FAT 6 Evening Refreshments 750 40 30,000 483.87 2 days, 350 persons @ INR40
FAT 7 Accommodation 120 1,200 144,000 2322.58 2 days, 60 persons @ INR1,200, twin sharing basis
FAT 8 Transport for Scholarship grantee (India) 30 3,000 90,000 1,451.61 From each language community we will invite 5 each Scholarship to other Indic language community members for economy 3rd AC train ticket.
FAT 9 Transport for Scholarship grantee (Bangladesh) 10 2,000 20,000 322.58 Invite 10 most active train/bus from Bangladesh
FAT 10 Transport for Scholarship grantee (Bangladesh) 5 12,000 60,000 967.74 Invite 5 flexible most active user/admin contributor by flight from Bangladesh
FAT 11 Local Transport/Travel Allowance for guests 10 2,000 20,000.00 322.58 10 guests speakers (mostly from greater Kolkata) will be provided transport or travel allowance
Total 539,000 8,693.55

SWAGs, Publicity and Information Dispersal

Code No. Item Quantity Rate (INR) Amount (INR) Amount (USD) Remarks
SPI 1 Conference book 400 60 24,000 387.10
SPI 2 Conference Notebook 400 60 24,000 387.10
SPI 3 WikiPen 400 10 4,000 64.52 Ask CIS
SPI 4 Conference Portfolio Bag 350 120 42,000 677.42
SPI 5 Four type Wiki Stickers 400 20 8,000 129.03 Ask CIS
SPI 6 Bengali Wiki FAQ & Brochures 350 20 7,000 112.90
SPI 7 English Wiki FAQ & Brochures 350 20 7,000 112.90
SPI 8 Wikipedia Cheatsheet 350 4 1,400 22.58
SPI 9 Print-outs & Photocopies 1,000 4 4,000 64.52
SPI 10 Badges 350 20 7,000 112.90
SPI 11 Registration Desk Printing 400 4 1,600 25.81
SPI 12 General Mementos 30 100 3,000 48.39 Mementos who be handed over to noteworthy contributors to recognize their contributions
SPI 13 Big Flex Banners 4 1000 4,000 64.52
Total 137,000 2,209.68
Bangla Wikipedia Photography Contest
Code No. Item Quantity Rate (INR) Total (INR) Total (USD) Remarks
PRZ 1 Prize-money (2nd) 1 20,000.00 20,000.00 322.58
PRZ 2 Prize-money (2nd) 1 15,000.00 15,000.00 241.94
PRZ 3 Prize-money (3rd) 1 10,000.00 10,000.00 161.29
PRZ 4 Highly Commendable Awards 10 500.00 5,000.00 80.65
PRZ 5 Award for the Judges 5 1,000.00 5,000.00 80.65
Total 55,000.00 887.10

Conference infrastructure Event facilities and management

Code No. Item Quantity Rate (INR) Total (INR) Total (USD) Remarks
EFM 1 Auditorium Gandhi Bhavan (350 seat) 2 20,000 322.58 Opening and closing ceremonies only
EFM 2 Dr. K.P. Basu Memorial Hall (180 seat) 2 4,000 64.52
EFM 3 Vivekananda Hall ( 80 seat) 2 4,000 64.52
EFM 4 PA system (LCD TV etc rent) 3 24,000 387.10
EFM 5 Internet + Wifi 2 10,000 161.29
EFM 6 First Aid 1 2,000 32.26
EFM 7 Projector 4 6,000 96.77
EFM 8 Stationary 1 1,000 16.13
EFM 9 Labour 6 500 3,000 48.39
EFM 10 Decorations + bouquet 1 10,000 161.29
EFM 11 Video Recording & Documentation 1 30,000 483.87
EFM 12 Standby Generator 2 4,000 64.52
Total 118,000 1,903.23


Pre-conference expenses

Code No. Item Quantity Rate (INR) Total (INR) Total (USD) Remarks
PCE 1 Committee meetings 4 1,000 4,000 64.52
PCE 2 Press Conference 1 LS 20,000 322.58
PCE 3 Notice + Postal (Invitation) 1 LS 5,000 80.65
PCE 4 Publicity (ad local print media) 1 LS 10,000 161.29
PCE 5 Pre-conference outreach workshops 4 3,000 12,000 193.55
Total 51,000 822.58
Total cost of project
INR 900,000 ($ 14,516.13)
Total amount requested from the Project and Event Grants program
  • WMF - INR322,500
  • CIS-A2K Program - INR150,000
  • Wikimedia India Chapter - INR300,000


Project scope

Project goal

To commemorate 10 years of Bengali Wikipedia and to strengthen Bengali Wikipedia community and its outreach efforts.

Non-financial requirements

  • Permission for use of Wikimedia India logo and brand in outreach efforts.

Fit to strategy

  • Participation and Community: This public celebration of the ten years of growth of Bengali Wikipedia will help us strengthen the community, review our progress and plan our future. The conference will help create a better environment for collaboration, particularly in resolving policy differences. This is very important considering the different cultural and historical backgrounds of Bengali speaking communities.
  • Increase Reach: The meetup will provide an excellent outreach opportunity to popularize Bengali Wikimedia projects through the mainstream media, social media and direct outreach. The meetup will attract the general public, the academia, Bengali enthusiasts, professionals, journalists and well-wishers, raising awareness and drawing a considerable number of active contributors to Bengali Wikipedia.
  • Quality Content: The editathon will help us improve the quality of the most important articles that should be present in Bengali Wikipedia.
  • Credibility: Putting faces to names behinds the Bengali Wiki projects will add to the credibility of Wikimedia projects. Conference will also provide many opportunities for general public, press and active contributors to ask questions and seek clarifications regarding the inner workings of Bengali Wikimedia projects.
  • Organizational Maturity and Effectiveness:The 10th anniversary celebration will be the first program organized by the community of such a callibre. Through the programs, the community will get an opportunity to effectively arrange and conduct different events. This will also result in the increase of local Wikimedia community and volunteers.

Other benefits

These celebrations will specifically benefit Bengali Wikipedia and all Bengali Wikimedia projects in general. The handbook will help attract contributors for all Bengali Wikimedia projects. The two day Wiki meetup will help exchange of ideas and know how between contributors active in different Bengali Wikimedia projects. The pictures captured during the conference trip will be uploaded to Wikimedia Commons that can be used by any Wikimedia project.

Measures of success

  • Number and quality of participants in the events.
  • Reflections and coverage of the event in mass media reports and other channels of outreach
  • Enhanced number of active users (both readers and editors)
  • More uploads and content addition to Wikimedia repositories
  • Reflections from the participants by way of blog posts and other social networks
  • Added participation in each succeeding events of tenth anniversary celebrations of Bangla Wikipedia.

Team members (optional)

  1. Bodhisattwa Mandal
  2. Kalyan Sarkar
  3. Biswarup Ganguly
  4. Rangan Datta
  5. Partha Sarathi Bannerjee
  6. Ayan Choudhury

Project coordinators

The following persons will act as project coordinators. They will handle the funds received from Wikimedia India Chapter.

  1. Bodhisattwa Mandal
  2. Santanu Chandra
  3. Sujay Chandra